When choosing board meeting software be sure to choose a vendor that offers a trial or demo account. This gives you the chance to test how easy it is to use and what advantages it offers. You should also ask about the customer service and how quickly they respond to your queries or concerns.
Board management tools can cut down the time required to plan meetings by automating tasks like determining the best times to meet, collecting RSVPs and scheduling meetings. They also help to share and collaborate on documents by placing them in a central location. Board meeting software may also cut down on travel expenses because it lets your members take part in meetings from anywhere.
When they’re in the office or traveling, board members need access to meeting materials and notes in real-time. Find a website that offers mobile support, so directors can access the information from anywhere and at any time. Accessing their meeting materials from their tablet or phone allows them to be connected with the board even when they are away from their workplace or in a remote location.
The best board portals come with security enhancements to protect sensitive information. You should look for certifications such as SOC-II to ensure that confidential documents the board reviews are kept in the virtual boardroom, and don’t fall prey to fishing expeditions or frivolous lawsuits. They should also allow anonymous voting on sensitive issues to ensure that everyone’s voice is heard.
